Scholarship Master Application

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The search for scholarships and financial aid can be a long, demanding process. To increase your chances of receiving financial aid, you should apply for as many scholarships as possible. However, many applications will require a lot of time and effort. By preparing a master application beforehand, you can save yourself time with each application. This will also allow you more time to apply for various scholarships.

A master application is a “blueprint application” that will be your guide to filling out scholarship applications in the future. It will provide all the information you need for any application so that you need not be delayed when applying. All of your awards, recognitions, and accomplishments will already be listed in detail on the master, which will help you be accurate and efficient every time you apply. Your master application should also have five to seven pre-written essays that will supplement the ones you may need to write for your applications.

Part A: Personal information

The first section of the master application will contain your personal information that is likely to be requested by scholarship applications. After you write the detailed answers in your master application, simply copy and paste the requested information into a scholarship application. Since you have already edited the document, your chances of errors and typos are decreased. If an application requests information that is not on your master, be sure to add the newly acquired information to your master for future use.  

Most applications request the following information:

Information about You  
First Name Middle Name Last Name
Street City State/Country
Zip Code Mobile Phone Home Phone
Email Address Age Citizenship
Date of Birth Career Interests Field of Study or Major
Social Security or Personal ID Number Gender                      Ethnicity             
Information about Parents, Guardians, or Spouse (if applicable)
Name Address (if different)    Email Address    
Member of Military Present Station/Address Phone
Married/Single/Divorced, Widowed Membership in Organizations Occupation or Work History
Schools Attended Current Student Ethnic Ancestry
School Information    
High School:
Name of High School Address                  Website Address
Type of School Dates Attended Hours attended/or planned
Completion Date Completion Document (certificate, degree, or other)
College or Institute (attended or hope to attend):
Name(s) of College or Institute Address Website Address
Type of School Dates Attended Hours Attended/or planned
Completion Date Completion Document (certificate, degree, or other)
Work History    
Name of Business Type of Work          Supervisor's Name     
Address Email Address Telephone Number
Your Position/Duties Dates Employed Reason for Leaving
Volunteer History    
Organization Name Type of Organization           Supervisor's Name                
Address Email Address Telephone Number
Service Performance Type of Service How Many Benefited
Number of People in Service Group Days/Hours of Service Who Served
Part B: List of classes, grades, awards, recognitions, and more

This section documents all of your awards, activities, and academic merits. Brainstorm to list many of your achievements that would be impressive to a scholarship committee.  Also, you should obtain an electronic copy of all academic transcripts (Scan it if you have a hard copy). Unless otherwise noted, you do not need to have an official transcript sent with each scholarship application. You should use the information in Part B whenever an application asks for lists of accomplishments, classes, grades, activities or similar information.

List the following in your master application:

  • Awards or championships
  • Honors
  • Competitions, performances, or recitals
  • Special Recognitions
  • Copy of high school, college, or other transcripts
Part C: Essays

The third section of the master application will assist you in writing your scholarship essays. It is recommended that you write 5–7 essays in advance to help speed the essay-writing process. Though these essays may not perfectly fit the questions for every single application, you can adjust them to meet the requirements.  Read the article "Topics for Scholarship Essays" to get an idea of the type of articles you should be writing.  Focus on specific strengths that you have developed in your own life and magnify them in your essay. For more ideas on how to magnify your strengths in scholarship essays read the article Emphasizing Strengths in Scholarship Essays.”

If you thoughtfully prepare your applications in advance, you will be ready to apply for almost any scholarship at a moment’s notice. Since scholarship applications are also driven by deadlines, it is a good idea to be ready to apply quickly, but thoroughly. By creating a master application, you can put your best effort into every application.

For more information about scholarships, see the following:

Letters of Recommendation

Scholarship Sources

Topics for Scholarship Essays 

How to Strengthen a Scholarship Essay

Finding Financial Aid on

Emphasizing Strengths in Scholarship Essays

Continuing Education 


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